Privacy Policy

Introduction

At Wirbi Ltd. (“Wirbi”, “we”), we are committed to protecting your personal data in accordance with the UK GDPR and the Data Protection Act 2018.

By using our services or providing us with your data, you consent to the practices described in this Privacy Policy and acknowledge your rights under UK data protection law.

1. Information We Collect

1.1 Information you provide

• Contact details: full name, email address, phone number, postal address
• Professional details: CV, employment history, technical skills, certifications
• Company details: legal name, VAT number, registered address
• Payment details: information required to process transactions

1.2 Information collected automatically

• IP address and approximate location
• Browser and device type
• Pages visited and duration
• Access date and time

1.3 Third-party information

We may receive information from third parties, including references, job boards, or professional social networks.

2. Use of Information

We process your personal data to:

• Provide staff augmentation, recruitment and software development services
• Assess candidates for employment opportunities
• Communicate with you regarding our services
• Process payments and manage invoicing
• Comply with our legal and contractual obligations
• Enhance services and improve user experience
• Send marketing communications (subject to your consent)
• Prevent fraud and ensure security

3. Sharing Your Information

3.1 Clients and business partners

We may share relevant candidate information with client organisations in connection with recruitment and staff augmentation services.

3.2 Service providers

We work with trusted service providers (hosting, analytics, communications, etc.) bound by confidentiality obligations.

3.3 Regulatory or legal authorities

We may disclose personal data where required by law, regulation or legal proceedings.

4. Data Security

We apply technical and organisational measures to protect personal data against unauthorised access, loss or alteration, in line with the UK GDPR.

Measures include:

• Encryption of data at rest and in transit
• Role-based access restrictions
• Continuous security monitoring
• Staff training on data protection
• Regular compliance audits

5. Your Rights

Under the UK GDPR, you have the following rights:

• Access your personal data
• Rectify inaccurate or incomplete information
• Request erasure (‘right to be forgotten’)
• Restrict processing under certain conditions
• Object to processing for specific purposes
• Data portability in a machine-readable format
• Withdraw your consent at any time

You may exercise your rights by contacting us at: privacy@wirbi.com

6. Cookies and Similar Technologies

We use cookies and similar technologies to:

• Remember user preferences
• Analyse website usage
• Personalise content and advertising
• Enhance system security

You may manage cookies through your browser or device settings.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described, or as required by law or regulation.

Criteria considered:

• Length of our contractual or business relationship
• Applicable legal or regulatory obligations
• Statutory limitation periods
• Business record-keeping needs

8. International Transfers

If we transfer personal data outside the UK, we ensure adequate protection by relying on Adequacy Regulations, Standard Contractual Clauses, or Binding Corporate Rules, as appropriate.

9. Children

Our services are not directed to individuals under 18. We do not knowingly process data from children. If we become aware, we will erase such data immediately.

10. Changes to this Policy

We may revise this Privacy Policy to reflect updates in the UK GDPR or the Data Protection Act. We will post any material changes with the date of last revision.

Should you have any queries, comments or concerns regarding this Privacy Policy or our data handling practices, please contact us at: